EcoReps

The Office of Sustainability coordinates a number of campus greening initiatives – many related to recycling, active transportation, energy conservation, and the Tree Campus Program – that will affect each department and unit on campus.

To help facilitate communication and implementation at the unit level, we ask each department to designate a staff member to serve as a liaison – an Ecorep – to the Office of Sustainability. Click on each heading below to find out more about what Ecoreps do, the current initiatives we are promoting, and additional resources Ecoreps can use to share with their department.

Please check out the past presentation to the left to see the exciting topics we already covered!

 

    • Work within their Unit or Department to disseminate information on how to support sustainability initiatives on campus
    • Communicate with the Office of Sustainability regarding issues that arise in implementing these programs
    • Are added to a listserv to receive updates and information about the programs, and share questions
    • Attend quarterly meetings (usually lunchtime) to hear new information, share their experiences and successes, and get answers to questions.
    • Share ideas, tips, and issues with one another through the listserv.

    Potential Ecoreps should be interested in participating and promoting recycling and other outreach initiatives in their department. This person does not need to be a director or in charge of departmental resources or facilities. The ideal representative is someone who has an interest in the environment and sustainability. To become at Ecorep, ask your department head about becoming an Ecorep for your unit/department.   Sign up can be made via http://liaisons.accc.uic.edu

    Contact Kate Yoshida at kyoshi3@uic.edu for further information regarding this program.

    Find Your Ecorep: Find your department page here [http://www.uic.edu/htbin/ulist/az] and scroll down to see the Ecorep listing.

     

  • Current Initiatives

    CUB Skin for Webtools

     

    See the resources needed to win the CUB energy Saver Competition! Running March 2014 – March 2015

    UIC CUB Energy Saver presented to EcoReps February 2014

    Display the CUB Energy Saver poster around your office/ break rooms/ mailrooms

     

    earth month logo circle

    Please download each of these PDF flyers and share electronically with your department. Also, feel free to print out a copy or 2 to hang around your department.

    Bike2Campus Week Poster

    Printed Earth Month Calendar

    EcoJam

     

    OBFS Equipment Disposal Survey

     

  • Resources

    These are presentations from past Ecorep trainings:

    Recycling at UIC

    Office Max- greener choices for office products

    Gordon Flesch- copiers and toner recycling

    Allsteel- sustainability company and product features

    Food Scrap Composting at UIC

  • 4/3/14

    Due to popular demand, the 4/3/14 meeting featured a panel on property disposal which included Jeff Weaver, Sr. Assoc. Dir, University Property Accounting and Reporting OBFS, Janet Ayers, Accountant, OBFS, Joe Iosbaker, Office of Sustainability Recycling Coordinator, Kathy Russell, Zone 1 Facilities Manager, and Craig Jackson, Exec. Director, IT LAS.  Please refer to Minutes for detailed notes.

    Your input on FABweb and the UIC equipment disposal process is important.  Please take this three question survey, at the bottom of the Current Initiatives page, the results of which will be shared with Jeff for planning and training purposes.

    The 4/3/14 meeting featuring a panel discussion on property disposal which included Jeff Weaver, Sr. Assoc. Dir, University Property Accounting and Reporting OBFS, Janet Ayers, Accountant, OBFS, Joe Iosbaker, Office of Sustainability Recycling Coordinator, Kathy Russell, Zone 1 Facilities Manager, and Craig Jackson, Exec. Director, IT LAS. Their comments are summarized below.

    Jeff Weaver: Property records are required by state law, University policy, and governmental and financial accounting standards. Equipment is a substantial part of UIC balance sheet- 231,500 Banner records with 25,000 tagged/tracked items added annually. There are audits on equipment conducted nearly all the time, and are a source of recurring audit findings. Units are responsible for disposing of unneeded equipment. His presentation at Bringing Administrators Together, (2014) provides a thorough treatment of the regulations and importance of  timely, accurate property accounting- from acquisition to disposal.

     

    Janet Ayers:  Disposing of Equipment- Use FABweb surplus/disposal form for tracked and un-tracked equipment.  Unneeded equipment CANNOT be given away, thrown away, or sold. FABweb (Automated workflow with Representatives & Approvers) gets easier with experience.  Backup documentation required for: Stolen items, trade-ins, or transfers with researcher. Please contact her for assistance.  Common disposals Issues, which often arise due to staff turnover include: untimely disposal, approvals not completed timely in FABweb, Banner/tracked item submitted as Non-Banner, items put in garbage, data-wiping not completed appropriately, and no record keeping retained in unit.

    Disposals Best Practices

    •Consistent process for handling in unit

    •Separate duties of Representatives & Approvers

    •Use FABweb “Check Status” functionality to keep process moving

    •Safeguard equipment throughout process

    •Use FABweb “save to excel” for file retention

    •Review recent transactions for completion

     

    Joe Iosbaker: In September, we set a day for east side and a day for west side to collect equipment.  Departments can bring their own items (with proper paperwork completed) for disposal. This year, several departments suggested that the truck be sent to them rather than bringing their hundreds of items to our location. We were able to arrange this.

    People desire stream liningCords, chargers, cables, keyboards and mice should be boxed together and listed separately from the hard drive or monitor. However, power supplies should remain with laptops.

    Joe is willing to consult with departments who either have only a few items, or who have their own staff willing to move things to surplus/scrap.

     

    Kathy Russell: Kathy knows the disposal process from both sides.  She encourages departments not to be intimidated by the process, and to tackle those big jobs (ie the rooms full of stuff).  It’s handy to have a binder with all the records and PHOTOS of the equipment/furniture for faster identification.  If you accumulate things for disposal at one time, keep the room organized so you can get at everything easily.

     

    Craig Jackson: Craig suggests that too much procurement is done on p-cards which are not in Banner vs. iBuy. Training for staff turnover rests with the departments.  Perhaps every six months an announcement could go to the department(s) to remind them to make sure the person responsible has been trained.   Craig suggests finding out if a “window” of time for movers to come for the equipment could be made, such as with the cable company.  This would make it easier for staff responsible to be ready.  He also would like to investigate times that, in general, are less busy for the movers to avoid delays in pickups.  A once a year “thank you” breakfast and training for responsible staff could go a long way towards maintaining up to date disposal and recordkeeping.

    Is it possible to have a “Furniture Day/Week” organized within colleges/large departments to say “here’s the target” for getting rid of stuff.

     

    Suggestions for everyone:

    Call the Supervisor or Movers at 6-2841 to arrange an estimate

    Call Joe Iosbaker to consult/strategize- 3-9816

    Call Janet for help on FABweb- 6-2858